Accounts Assistant (Payroll and Subcontract Ledger) £26-28k

A E Yates Limited Civil Engineering

About A E Yates Ltd:

Due to an increase in workload, we are expanding our finance team. At A E Yates we specialise in Civil Engineering and we have been delivering in construction since 1870. We are a family run company and employee owned; at A E Yates we care about inclusivity, equality, delivering great results through team work and as a business we aim to be Net Zero by 2050.

The Role:

Primarily working on the Subcontract Ledger and Payroll reporting to Group Financial Controller. We also intend for this role to provide reception support and give support around the rest of the department as needed on a regular basis. We require you to work flexibly within the department and to complete tasks as required. Contracted hours for this role is 8.45am to 5.15pm 1 hour for lunch to be allocated between 12-2pm.

Primary core duties:

  • Pre-processing/payment checks and setup: CIS Verification and Insurances.
  • Processing/Paying payment certificates.
  • Sorting operated plant hire invoices into companies, matching, batching and coding.
  • Processing operated plant hire invoices onto our accounts subcontract ledger.
  • Checking costs for approval.
  • Dealing with queries internally and externally with suppliers.
  • Approving operated plant hire invoices on our system for payment.
  • Running payment runs using the accounts system, bankline and excel spreadsheets.
  • Filing all documentation and scanning and filing in our document management system.
  • Monthly CIS Returns.
  • Monthly Statement Reconciliations.
  • Year End Supplier Statement Reconciliations.

Payroll activities:

  • Processing weekly payroll in full for multiple companies.
  • Filing all documentation and scanning and filing in our document management system.
  • New Starter Setup.
  • Holiday Pay/Sick Pay/Maternity and Paternity Pay.
  • Tax code notices.
  • Deductions RTI submission.
  • Auto enrolment.
  • Pension Upload.

Other duties may include:

  • Reception overflow duties during the day and cover when required at lunchtime and for holidays and sickness cover.
  • May be required to make visitor drinks and/or drinks for meetings.
  • Very rarely may be asked to perform an errand – go to post office, local supermarket.
  • Cover for the opening, sorting and distribution of post.
  • Cover for staff expenses and mileage claims.
  • Understanding and application of HMRC compliance rules is required for payment of such claims and analysis of claims for coding including VAT.
  • Cover for Mobile and Fuel Card management.
  • Support to Purchase Ledger department.
  • Sorting and Processing of Invoices onto our Purchase Ledger. Work in this area could be expanded.
  • Willingness to be trained and support any task that is completed within the department.

Desired Skills:

  • Experience in Subcontract Ledger and Payroll.
  • Experience of working in a construction company and knowledge of CIS compliance rules.
  • Experience in a group environment.
  • Microsoft Office Skills in particular excel, word, outlook.
  • Confident ability to learn new systems and processes.
  • Ability to work in a team and on own.
  • Ability to time management own tasks although management may prioritise order of tasks dependant on departments demands.
  • Excellent organisational skills.

Company benefits

  • 25 days holidays plus statutory bank holidays.
  • Salary Sacrifice Pension Scheme.
  • Car Parking on site.
  • Death in Service Benefit.

Please send your CV to: