Working hours: 8.45am-5.15pm (Full time position)
Primarily working within the purchase ledger team reporting to our purchase ledger team supervisor and to also provide reception support. We also intend for this role to give support around the rest of the department as needed on a regular basis.
We require the person to work flexibly within the department and to complete tasks as required.
Primary core duties will consist of a combination of some or all of the following:
- Sorting invoices into companies, matching, batching and coding
- Processing onto our accounts purchase ledger
- Checking costs for approval
- Dealing with queries internally and externally with suppliers
- Approving invoices on our system for payment
- Running payment runs using the accounts system, bankline and excel spreadsheets
- Filing all documentation and scanning and filing in our document management system
- Monthly Statement Reconciliations
- Year End Supplier Statement Reconciliations
Possible duties:
- Reception overflow duties during the day and cover when required at lunchtime and for holidays and sickness cover.
- May be required to make visitor drinks and/or drinks for meetings
- Very rarely may be asked to perform an errand – go to post office, local supermarket
Cover for the opening, sorting and distribution of post
Cover for staff expenses and mileage claims. Understanding and application of HMRC compliance rules is required for payment of such claims and analysis of claims for coding including VAT
Cover for Mobile and Fuel Card management
Support to Subcontractor Ledger department. Processing Operated Plant Hire Invoices or Subcontract Payment Certificates onto our Subcontractor Ledger. Work in this area could be expanded.
Willingness to be trained and support any task that is completed within the department.
To register your interest please send your CV to: recruitment@aeyates.co.uk